Those of you who have toured our property, gotten married here, or even attended an event may know me. I’m Lisa Cloud, the Event Coordinator here at The Carriage House. I support my daughter and son-in-law who own this property and sometimes even have the cutest assistants (my grandchildren) when setting up for events. I love sharing this treasure in Dry Hollow with couples and helping create a special day! I’d love to walk you through how I can be an asset to your family as you are planning your event.
Am I an event planner/coordinator?
In short–no, I am not an event planner or coordinator. But I do work closely with those people who manage every little detail of your event. As venue management I periodically touch base with your team to see if they need help with finding vendors and answer any questions that they may have about the space. The venue is open to any vendor you prefer, and if you need help finding a vendor, I have a preferred venue list with proven experienced vendors. I want to make sure everything runs smoothly for the vendors and that they understand the space available to them.
I schedule a final walkthrough a couple weeks before your event to go over setup and timing details. We talk about any deliveries from your vendor and make sure we are aligned on where everything should go.
How do I support you during your rehearsal?
I am there during your wedding rehearsal. We discuss the weather forecast and if there needs to be any last minute changes. During this time we talk about where grandparents are staged prior to the ceremony starting. Your coordinator discusses with the full wedding party when they should be ready for pictures and the order of the procession. I’m there to support any changes or answer event questions.
What is my role on your big day?
On the day of the wedding, my role is making sure you have everything you need throughout the day. I check in with all of the vendors and of course continue to keep an eye on the weather. If we need to make the adjustments we’ve discussed for a rain plan, I want to be two steps ahead! If I see anything out of place on the grounds, I make the necessary adjustments.
The one thing couples (and vendors) usually express the most appreciation for is the fact that I am hands-on so they feel like they have someone available to help with anything they may need during the planning process and, most importantly, the day of the wedding.
I try my best to greet each vendor and introduce myself. I make sure the caterers understand the resources available to them in our onsite kitchen. When the photographer arrives, I usually take a few minutes to make sure they are available with the grounds. If not, I like to walk them through some of the spaces that are often utilized for photos and make sure they feel completely comfortable. If the DJ needs any additional power, I set them up with whatever they may need and anything else a vendor might need.
Making your family feel welcome is also very important to me. If your grandmother is arriving and has a difficult time getting around, I make sure she knows the best door to come in and has a comfortable place to rest. If an uncle is in a wheelchair, I make sure he can get around easily. Everyone is there to celebrate you and I want to make sure this is an exciting and enjoyable day. I make sure the venue doesn’t create any stress for the day!
During the event, I’m behind the scenes making sure the bathrooms are presentable and the trash is taken out. It’s often things like this that are overlooked during wedding planning and make such an impression to your guests when it isn’t taken care of. I’m there until the last person leaves as I lock up the building after the last person departs.
I love my job. I love serving families and celebrating each of your unique love stories. If you are newly engaged or planning a wedding in 2025, please reach out to me. I can set you up with a tour of our estate and discuss how The Carriage House can be customized for your wedding.
All my best,
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